Requisitions

Menu: Requisitions · Available on every plan

A requisition is a single job you're hiring for. It's the home base for a role: you create it here, collect and review the people who apply, move them through your hiring stages, and invite the colleagues who help you decide. Every other part of GoVerse — sourcing, screening, talent pools, engagement — feeds candidates into a requisition, so this is the screen most recruiters live in day to day.

What it's for

• Open a new role with its title, location, salary, description, and the set of stages candidates will move through.
• Keep every applicant in one place — whether they were added inside GoVerse or imported from an outside system.
• Track progress by moving candidates from stage to stage and marking them hired, rejected, or withdrawn.
• Bring in your team so hiring managers, recruiters, and interviewers can collaborate on the same role.
• Report the outcome by marking a role Filled (with a little celebration) or Cancelled when it's no longer needed.

Available on every plan

Requisitions are part of the core product, so the Requisitions menu item is always visible regardless of your subscription. Some related features linked from a requisition — such as pipeline templates or AI screening — may depend on your plan.

How to get there

Select Requisitions in the left-hand menu. You land on the requisitions list, which shows every role in your account.

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The requisitions list

The list is the first thing you see. At the top are the page title and two buttons; below them a row of filter tabs; and then one card per requisition.

The two action buttons

Button	What it does
Create New Requisition	Opens the requisition form so you can add a brand-new role from scratch.
Import from ATS	Pulls existing jobs in from a connected system (SmartRecruiters or Workday) instead of retyping them. See Importing from an ATS.

Filtering the list

Just under the buttons is a row of tabs. Each one shows a live count in brackets, so you can see at a glance how many roles are in each state:

• All Requisitions — everything.
• Active — roles that are open and accepting candidates.
• Paused — roles temporarily on hold.
• Closed — roles that have been closed off.
• Draft — roles you've started but not opened yet.

Selecting a tab instantly narrows the cards below to just that state.

Reading a requisition card

Each card is a compact summary of one role. Depending on what's been filled in, a card can show:

• The job title (select it to open the role).
• A requisition number (a short reference code).
• A status badge — colour-coded Active (green), Paused (yellow), Closed (grey), or Draft.
• An ATS badge — 🔶 Workday or 🔷 SmartRecruiters — if the role was imported.
• Company, department (🏢), and location (📍).
• The salary range, formatted with its currency.
• A two-line preview of the description.
• The candidate count ("12 candidates") and when the role was posted.
• A coloured dot showing the work mode: Remote (green), Hybrid (yellow), or On-site.

The card menu (⋮)

Every card has a ⋮ (three-dots) button on the right. Opening it gives you quick actions without leaving the list:

• View Details — opens the full requisition.
• Edit Requisition — opens the form pre-filled so you can change anything.
• Pause / Activate / Close — the options shown depend on the current status (for example, an Active role offers Pause and Close; a Paused role offers Activate).
• Delete Requisition — permanently removes the role. You'll be asked to confirm first, and this cannot be undone.

Delete is permanent

Deleting a requisition removes it and its tracking for good. If you just want to stop advertising a role, Pause or Close it instead — those keep the record and its candidates.

When the list is empty

• With no roles at all, you'll see "No requisitions created yet" and a Create Your First Requisition button.
• With a filter applied but nothing matching, you'll see "No [status] requisitions" — switch back to All Requisitions to see everything.

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Creating a requisition

Select Create New Requisition (from the list or its card menu). A form opens as a large pop-up window. It's a single scrolling form — no multi-step wizard — so you can fill it top to bottom and submit once.

The fields, top to bottom

Fields marked required must be filled in before you can save.

Field	Type	Notes
Position Title (required)	Text	e.g. Senior React Developer
Company (required)	Text	e.g. TechCorp Inc.
Location (required)	Text	e.g. San Francisco, CA or Remote
Work Mode (required)	Dropdown	Remote · Hybrid · On-site (default Hybrid)
Pipeline Template	Dropdown	Create mode only. Chooses the set of stages the role starts with. The organisation default is marked with a ★.
Employment Type	Dropdown	Full Time · Part Time · Contract · Casual · Internship
Department	Text	e.g. Engineering
Openings	Number	How many people you're hiring for this role (default 1)
Urgency	Dropdown	Standard · Urgent · Critical
Target Start Date	Date	When you'd like the hire to begin
Confidential	Checkbox	Flags the role as confidential
Internal Only	Checkbox	Marks the role as internal
Salary Range	Min / Max / Currency	Two numbers plus a currency (AUD · USD · EUR · GBP · NZD, default AUD)
Position Description (required)	Long text	The role, responsibilities, and what makes it exciting
Requirements	Repeatable list	Select Add Requirement for each must-have; remove any extra rows
Preferred Skills (optional)	Repeatable list	Select Add Skill for each nice-to-have

The pipeline template sets your stages

The Pipeline Template you pick decides which hiring stages the new role starts with (for example Screening → Interview → Offer). Pick the one that best fits the job — you're not locked in, and templates are managed separately by your admins.

Requirements and skills

Requirements and Preferred Skills are lists you build one line at a time. Select Add Requirement (or Add Skill) to add a row, type the item, and repeat. Use the Remove link beside a row to delete it. Blank rows are ignored when you save.

Saving

At the bottom are Cancel and Create Requisition. If a required field is missing, an inline red message points you to it. While the role is being saved the button reads Saving…; once it succeeds the form closes and you're returned to the list with the new role in place.

Editing an existing requisition

Choosing Edit Requisition opens the same form, pre-filled with the current details and titled Edit Requisition. Make your changes and select Update Requisition. (The pipeline template chooser only appears when creating a role, not when editing one.)

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Importing from an ATS

If your roles already live in SmartRecruiters or Workday, select Import from ATS on the list to bring them across instead of retyping.

1. Pick the source system from the dropdown — SmartRecruiters or Workday.
2. GoVerse shows the jobs it found. Each row lists the title, location (📍), department (🏢), company, its candidate count (👤), and status.
3. Tick the jobs you want. Select all / Deselect all toggles everything at once. Jobs you've already imported are dimmed and tagged Imported.
4. Select Import [N] selected.

When it finishes you'll see a result line such as "✅ 3 imported, 1 skipped", and the new roles appear in your list carrying the matching ATS badge.

Imported candidates arrive in the background

After an ATS import, GoVerse downloads the associated CVs and builds candidate profiles behind the scenes. While that's happening the role's Applications tab shows a "Syncing candidates from ATS…" banner — it clears on its own once the import completes.

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The requisition detail view

Selecting a role opens its detail page. A breadcrumb at the top (Requisitions / [job title]) takes you back to the list.

The header

The header summarises the role and is where you change its overall status:

• The requisition number, plus badges for ATS Import and Confidential where they apply.
• The job title.
• The Status with a colour-coded badge (Active, Paused, Filled, Cancelled, Pending Approval, or Draft), and for imported roles an ATS sync indicator.
• A metadata row: location, work mode, department, salary, and the created date.
• Three headline metrics: Candidates, Openings, and Pipeline Stages.

Changing a role's status

The buttons on the right of the header change depending on where the role is:

Current status	Buttons available
Draft	Activate
Active	Pause, Mark Filled
Paused	Resume, Mark Filled
Filled or Cancelled	Reactivate

A ⋮ menu on active/paused roles adds Cancel Requisition and Delete Requisition.

• Mark Filled asks you to confirm, then closes any active postings and celebrates the hire — complete with a confetti animation and the names of the hired candidates. Once filled, the header lists the Hired Candidate(s); you can select any of them to open their profile.
• Cancel Requisition permanently cancels the role and rejects remaining candidates — it asks you to confirm and can't be undone.
• Reactivate brings a Filled or Cancelled role back to Active. As a safety step you must type REACTIVATE to confirm.

Confirmations protect the big actions

Filling, cancelling, reactivating, and deleting all ask you to confirm first, so you won't trigger them by accident.

The four tabs

Below the header the role is organised into four tabs:

1. Requisition Details — the full role definition.
2. Applications — everyone who's applied, with a live count on the tab.
3. Pipeline — a visual board of your hiring stages.
4. Hiring Team — the colleagues collaborating on the role.

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Requisition Details tab

A read-only summary of everything about the role, laid out in cards:

• Basic Information — requisition number, title, company, department, location, work mode, employment type, salary, and number of openings.
• Status & Tracking — status, origin (created in GoVerse vs. ATS Import), total candidates, urgency, key dates, and when it was created / last updated / closed.
• ATS Integration — only for imported roles — the source system, external ID, sync mode, and sync status.
• Position Description, Requirements (a bulleted list), and Preferred Skills (shown as tags).

To change any of this, use Edit Requisition (from the list or the card menu).

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Applications tab

This is where you work with the actual people. At the top, four tiles summarise the role: Active, Hired, Rejected, and Withdrawn. A Status dropdown (All · Active · Hired · Rejected · Withdrawn) filters the list below, and a count shows how many applications match.

Each applicant appears as a card showing their initials avatar, name, a status badge, their current stage, where they came from (GoVerse or ATS Import), the application number, headline, email, location, when they applied, and — when available — their AI Score and top skills. Selecting the avatar or name opens that person's full candidate profile.

For applicants who are still Active, each card has action buttons:

Action	What happens
Move Stage	Opens a menu of your pipeline stages; pick one to move the candidate there. A Notify candidate checkbox controls whether they're emailed about the move.
Hire	Marks the candidate hired (closes their application as a win).
Reject	Marks the candidate rejected.
Withdraw	Records that the candidate withdrew.

Moving candidates happens here

The Pipeline tab is a visual overview; the actual moving of a candidate from one stage to the next is done from the Applications tab using Move Stage. Keep the Notify candidate box ticked to let them know automatically.

If no one has applied yet, the tab shows "No Applications."

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Pipeline tab — working the stages

The Pipeline tab lays your hiring stages out left to right as columns, with arrows showing the flow between them. It's your at-a-glance board for seeing where everyone stands.

• Each column is a stage, shown in its configured order with an icon (📋 standard, 🤖 AI suggestions, 🎉 offer), the stage name, and a big count of how many candidates are in it.
• Inside each column, candidates appear as small cards with their initials, name, and headline. Selecting one opens their candidate profile.
• An Outcomes column (🏁) collects candidates who've reached a final result: ⭐ hired, ❌ rejected, or 🚪 withdrawn.
• Any candidates not yet placed in a stage are gathered under No stage assigned.

If the board looks different

• If this role doesn't use a pipeline, you'll see a note that candidates are "shown without stage assignment" and a simple flat list instead of columns.
• If no stages have been set up, you'll see "No pipeline stages configured."

To move someone forward, switch to the Applications tab and use Move Stage (the Pipeline tab reflects the change immediately).

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Hiring Team tab

This tab lists the colleagues collaborating on the role and lets you manage who's involved.

• Select Add Member to open a short form: choose a person from the user dropdown (people in your account), pick their role, and select Add.
• Each team member appears in a row with their avatar, email, a role dropdown (change it right there to reassign them), and a Remove button.

The available roles are:

Role
Hiring Manager
Recruiter
Sourcer
Technical Interviewer
Engineering Manager
HRBP

Who can be added

Only people who already have an account in your GoVerse workspace can be added to a hiring team. If you try to add someone who isn't set up yet, you'll see "User not found in this account" — ask an admin to invite them first. You also can't add the same person twice.

If no one has been added, the tab reads "No hiring team members assigned yet."

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Quick reference

I want to…	Where to go
Open a new role	Create New Requisition on the list
Bring roles in from SmartRecruiters / Workday	Import from ATS on the list
Change a role's details	Card menu → Edit Requisition
Pause, close, or delete a role	Card menu, or the header buttons on the detail page
See everyone who applied	Detail page → Applications tab
Move a candidate to the next stage	Applications tab → Move Stage
See the whole pipeline at a glance	Detail page → Pipeline tab
Add a hiring manager or interviewer	Detail page → Hiring Team tab
Mark the role as successfully hired	Header → Mark Filled